Gold Leaf Estate Planning, LLC

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Minnesota Estate & Trusts Administration

Trust Administration Attorneys in the State of Minnesota

The trust administration process is similar to the probate process with one key difference. Trust administration is private and, unlike probate, who inherits the assets will not generally become public knowledge. Trust administration keeps the government out of the process by avoiding probate.

Aside from that key difference, the trust administration process follows a similar pattern as a Minnesota probate:

  • The trust assets must be collected, preserved, and documented
  • Beneficiaries must be notified of their interest in the trust assets
  • Any expenses of last illness, creditor claims, and debts including taxes must be paid from the trust assets
  • All of the trust assets must be managed according to the terms of the trust
  • The trustee must distribute the assets according to the terms of the trust

ust like probate, a trustee in Minnesota has fiduciary duties to the beneficiaries of the trust and must not mismanage the assets or misappropriate funds for his or her own use. Like a personal representative in a probate, a trustee may be liable for any mismanagement or misappropriation of funds. Beneficiaries of a trust are entitled to contest the actions of a trustee if the trustee is not fulfilling his or her legal obligations.

Whether it is obtaining a tax identification number for your trust, filing a fiduciary income tax return, preparing an inventory and final accounting for the beneficiaries, having a qualified Minnesota trust administration attorney is the key to making sure you fulfill your obligations as trustee and avoid being sued by an unhappy beneficiary. Contact our office today if you would like a free initial consultation for trust administration in Minnesota.

How does probate work?

There can be terrific grief and pain at the loss of a loved one. Beyond grief and pain, when you add external stresses to the equation you can have a disaster on your hands in very short order. Part of the responsibilities or duties of an executor or administrator of an estate can be to reduce the level of stress during the Minnesota probate process.

The fundamental duties of a personal representative (also known as an “executor,” if male, or an “executrix,” if female) of an estate are the same as those of a trustee–protecting the assets and interests of the beneficiaries. One way to protect those assets and interests and, at the same time, help the probate process go smoothly, is to have all of your ducks in a row and prepare for court as best you can.

Read on for some essential reminders about the Minnesota probate process and how representatives can assist with the process.

What should I know about the Minnesota probate process?

A personal representative is required to prepare and file an inventory and a list of claims after the representative is approved by the court. The timeframe for this important chore is set by statute. This inventory should detail all of the assets subject to probate (i.e., that did not pass outside of probate by operation of law or otherwise). The property must be valued and even appraised as necessary. The claims include debts due and owing to the estate (not debts the estate owes to another party). The inventory provides both potential beneficiaries and creditors of the estate an idea of the estate’s assets and claims. [Beneficiaries want to know what they might get and creditors want to know if there is enough money to get paid.] If the inventory is filed late, the representative could be fined and removed, which would slow down the process (and raise tempers).

One thing to realize if you are a beneficiary is that the will may be “read” a few days after the funeral, but the gifts and bequests are not given out at that time. Yes, you may be entitled to the assets, but the inheritance is subject to the estate’s administration. The representative must settle the decedent’s debts and claims before he or she can make any distribution of the assets. So, beneficiaries, do not go to Grandma’s house with a moving truck and start taking whatever you want. Most likely, the representative is doing his or her job and making sure everything stays where it is until probate is closed.

As noted above, the representative must also keep the administration process moving along by settling all of the decedent’s debts. He or she must give proper notices to creditors, to include making publication in the appropriate newspaper and sending written notice to known secured creditors by certified mail. Also, some representatives are under the mistaken impression that all debts must be paid. He or she begins paying the decedent’s bills immediately, which is not necessarily good. Some states provide “permissive notice” to unsecured creditors and this may avoid paying some unsecured claims.

The representative must keep the beneficiaries in the loop, to include providing each with notice via certified mail that the will has been admitted to probate and a copy of the will. In addition, the representative must inform the beneficiaries regarding any information that might affect their rights. For instance, beneficiaries have the right to ask for a formal accounting by the independent executor.

The representative is responsible for the care and maintenance of estate property, treating it with even greater care than his or her own property. The representative is able to sell any property that is perishable or would deteriorate in value during the Minnesota probate process.

As you can see, being a representative is a big, big job. Consequently, he or she can be removed if proven to have been guilty of any gross misconduct or mismanagement in the role of representative. The representative may be subject to a suit for breach of fiduciary duty. Along the way, there are taxes to be paid and returns to be filed, along with many other details.

It’s okay to ask for help.

So you see, there is more than a little pressure on the personal representative. As a result, it is essential that the representative work in concert with Zach Wiegand, an experienced probate attorney to guide the representative or beneficiaries during this process … and avoid all of the hidden landmines.

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